Available for new projects

I turn repetitive work into
automated systems — and stick
around to make sure they scale.

Open to long-term part-time roles and project-based work with teams who want a reliable automation partner — not just a one-time build.

Book a free audit → See my work
30+
Automations shipped
400+
hours reclaimed
5
industries transformed
Tools I work with Make.com n8n Zapier Claude API OpenAI Airtable GoHighLevel HubSpot Google Workspace Power Apps Power Automate Dataverse

What I do

Four ways I automate
your operations

I don't sell generic automation. I map your specific bottlenecks and build systems that slot into how your team already works — with zero disruption.

🎯

Lead Capture & CRM Automation

Auto-qualify, route, and follow up on every inbound lead — without anyone on your team lifting a finger. Stop losing prospects to slow response times.

HubSpot Make.com Gmail Slack
📄

AI Document Processing

Extract, classify, and route data from invoices, contracts, and emails automatically. Turn hours of manual data entry into seconds of machine work.

Claude API OpenAI Airtable Google Drive
⚙️

Ops Workflow Automation

Connect your SaaS tools to eliminate copy-paste work between apps. If your team does the same steps more than twice a week, it should be automated.

n8n Zapier Notion Sheets
🤖

Custom AI Agent Builds

LLM-powered assistants that handle customer queries, generate reports, or research competitors — running 24/7 at a fraction of the cost of a hire.

Claude OpenAI Webhooks API

Case studies

Real results,
real numbers

Every project is different. Here's what I built and what it achieved.

Ops Automation

Full operations automation suite — quotes, projects, priorities, and scheduling

A project-based business was managing quotations, deadlines, and task priorities through manual emails and spreadsheets — nothing connected. Follow-ups were missed, high-priority tasks slipped, and the team had no weekly visibility. I built a 9-automation suite across Google Workspace, Trello, and Motion that connected their entire ops workflow end-to-end, including AI-powered email prioritization.

Make.com Google Drive Google Sheets Gmail Trello Motion AI (priority scoring)
9
Automations built
4
Workflow objectives solved
0
Manual follow-ups needed
Full
Visibility across quotes, projects & priorities
Before

Quotations tracked manually, follow-ups forgotten, no escalation system, team unaware of upcoming deadlines.

After

Quotes auto-logged and followed up at 30 & 60 days. Projects flow from Trello to Sheets to Motion instantly. Friday digest sent automatically. High-priority tasks trigger daily reminders until done. Starred emails become AI-scheduled tasks.

AI Agent

AI voice agent with RAG knowledge base and live system integrations

A client needed an AI voice agent that could handle real calls and take actions inside their systems — not just answer FAQs. I built a VAPI voice agent with a RAG system on Supabase so responses are grounded in approved business data, connected to n8n for live downstream triggers: lead capture, CRM updates, follow-up emails, and call logging.

VAPI n8n Supabase (RAG) Webhook/API Google Sheets
24/7
Call handling, no human needed
RAG
Supabase vector DB — zero hallucinations
100%
Calls trigger live system actions
Auto
Human handoff for edge cases
Before

Calls handled manually. No lead capture from conversations. Knowledge scattered with no structured retrieval.

After

AI handles inbound and outbound calls 24/7. Every call triggers CRM updates, follow-ups, and call logs — automatically.

Enterprise Automation

End-to-end payment approval system on Microsoft Power Platform

A company's internal payment request process ran entirely on email chains — approvals were slow, requests got lost, and there was no visibility into status. I built a complete payment monitoring and approval system using Power Apps, Power Automate, and Dataverse, integrated with their live employee data via the Worker365 API.

Power Apps Power Automate Dataverse Microsoft Teams Worker365 API
0
Manual email approvals remaining
10d
Auto-escalation for pending requests
Live
Employee data via Worker365 API
Full
Audit trail & real-time tracking
Before

Payment requests sent by email. Approvals missed or delayed. No tracking, no escalation, no audit trail.

After

Managers approve via Teams or Outlook instantly. Pending requests auto-escalate after 10 days. Full visibility across all requests.

Portfolio

Automation projects
I've shipped

project name n8n
View project →

Voice Agent with RAG System

AI voice agent that retrieves real-time answers from a dynamic knowledge base — enabling 24/7 business support.

VAPIElevenLabsSupabaseAirtable
project name n8n
View project →

Automated AI Content Creation

One Slack prompt triggers full video production — AI scripting, Veo 3 rendering, and auto-publishing to YouTube.

SlackGeminiVeo 3 APIYouTube
project name n8n
View project →

AI-Powered Web Scraping & Lead Outreach

Scrapes leads, enriches with Apollo, generates personalized emails via AI, and rotates across 5 accounts to avoid spam filters.

ApifyApolloGeminiGmail
project name n8n
View project →

AI-Powered Facebook Messenger Agent

Always-on AI agent that auto-responds to Facebook Page messages using business knowledge and conversation memory.

WebhookGeminiGoogle DocsFB Messenger API
project name n8n
View project →

Cold Lead Reactivation (GHL + n8n)

Fetches lost leads from GoHighLevel, generates personalized AI emails per lead, and notifies the team via Slack when done.

GHL APIAirtableAI AgentSlack
project name Make
View project →

Trello Card Sync to Google Sheets with Auto-Scheduling in Motion

New Trello cards are instantly logged to Google Sheets and scheduled as calendar events in Motion automatically.

TrelloGoogle SheetsMotionGoogle Calendar
project name Make
View project →

Auto-Capture Quotation Details from Drive Files

Automatically captures and stores quotation details from uploaded PDF or Excel files directly into Google Sheets.

Google DriveGoogle SheetsOpenAITrello
project name Zapier
View project →

AI-Powered Lead Generation & CRM Automation

From form submission to personalized email draft — leads are qualified, logged to HubSpot, and the team is notified instantly.

TypeformHubSpotAI by ZapierGmailSlack
project name Zapier
View project →

Automated Lead Enrichment System

Enriches raw leads with verified contact and company data via Apollo, then notifies the team and triggers personalized outreach.

ApolloSlackGmail
project name GoHighLevel
View project →

AV Tech Solutions Funnel

Fully automated sales funnel — instant SMS follow-up, pipeline tracking, and missed call text back so no lead goes unanswered.

GHL FormsSMS AutomationPipelineCalendar
project name GoHighLevel
View project →

SparkleClean Co. Funnel

Smart funnel that scores leads as hot, warm, or cold — routing each into a tailored journey with dynamic service-based pricing.

Tag-Based AutomationDrip SequenceCustom Values
project name GoHighLevel
View project →

Peak Performance Gym

AI scores leads and recommends actions, then auto-generates upsell emails after every completed session to drive rebooking.

GHLn8nAI AgentWebhook

Tools & platforms

My tech stack

I pick the right tool for the job — not the trendy one. Here's what I'm proficient with:

Automation Platforms
Make.com
n8n
Zapier
GoHighLevel
AI / LLMs
Claude (Anthropic)
OpenAI GPT-4
Gemini
Local LLMs (Ollama)
Data & Databases
Airtable
Notion
Google Sheets
Supabase
CRM & Comms
HubSpot
Slack
Gmail / Google Workspace
Intercom

What clients say

Don't take my word for it

"Vince built a complete automation suite for our business — quotes, projects, priorities, everything connected. We stopped missing follow-ups entirely and the team finally has visibility into what's due each week."

Joseph W.
Director

"The AI voice agent handles calls around the clock and actually gives accurate answers — it's grounded in our real business data. We've cut support overhead significantly and leads are being captured automatically."

Allen T.
Owner

"Our payment approval process used to run on email chains. Now everything goes through the system — managers approve in Teams, nothing gets lost, and we have a full audit trail. It changed how our finance team operates."

Ryan C.
Finance Lead

About me

I'm Vince Velasco,
an automation builder
based in the Philippines.

I build automations because talented teams deserve better than spending half their day on work a machine can handle in seconds. Since then I've shipped 15+ automations spanning ops workflows, enterprise approval systems, and RAG-powered AI voice agents.

My process: understand your workflow, find the highest-impact bottleneck, build a system that runs without babysitting.

I work best with teams who are scaling fast and need their operations to keep up.

Open to long-term part-time roles and project-based work
Fluent in English, async-friendly across time zones
Most builds delivered in 1 to 4 weeks
Free 30-min automation audit, no commitment required
Free discovery call

Let's find your
biggest automation win

Book a free 30-minute audit. I'll identify 3 automations you can deploy this month — and tell you exactly what they'd save you. No pitch, no pressure.

Book free audit → Or email me

Responds within 24 hours · No commitment required

✉️ vince.velasco.ai@gmail.com 💼 LinkedIn 🔗 Upwork 💼 OnlineJobsPH